Leading in the VUCA world

To become a true learning organization, it is important to give employees the opportunity to contribute their knowledge and share it within the organization. To do this, the current leadership style should be looked at critically.

Two leadership principles are readily applied in the VUCA world (volatility, uncertainty, complexity and ambiguity). These are the laisse faire and the self-management-team leadership style (see speadsheet). These two styles are very close and have many positive aspects, but they can create confusion and force micropolitical behavior.

Micropolitics: employees strive to increase their own power/influence in the organization in their own interest. This leads to informal rules of the game, social structures that can lead to informal power, and change behaviors in organizations.

My favorite model for leadership that fits best to the VUCA world is the systemic approach SANTIAGO (an acronym) by Prof. Dr. phil. Dr. h.c. Rolf Arnold. The basis of the leadership style is dialogic leadership with a humanistic, subject-oriented and systemic mindset. The attitude of the leaders is not to think they know or can do everything, but to develop solutions with the employees.

To lead in this way, eight principles are important:

  1. Surrogant (deputy) leadership: employees are trusted to lead themselves. Leadership is a dialogue in which individual human resources are developed. In this approach, leaders are more facilitators and motivators.
  2. Autopoiesis: this means that human beings are self-sustaining and self-organized. Leaders bring employees out of their own „autopilot“ by questioning, via further development. This moving out of the comfort zone must be accompanied and moderated.
  3. Never short-term (sustainability): through this approach, managers focus on the development of employees. This leads to medium and long-term effects on the organization and overall development.
  4. Transformation of interpretive patterns: Leaders in this approach understand their employees‘ interpretive thinking patterns that we have all built from our past experiences. Leaders guide employees to break and change these patterns and transform them into more appropriate interpretations, which means development for the employee.
  5. Interpretation: interpretation is individual and based on each person’s past. The leader must ensure that the different interpretations lead to successful cooperation and promote the development of the organization.
  6. Arrangement: In this approach, the leader creates a two-way teaching and learning environment (leader <=> staff). Employees are empowered, motivated and take responsibility for their development and business results. The basis for this kind of leadership is trust and regular dialogue, as well as an open-minded curiosity for the individual.
  7. Go with serenity: The leader needs a lot of serenity with this approach, because the acceptance and implementation of this leadership approach takes time and contradicts the learned patterns of traditional leadership. It is necessary to break through the patterns of interpretation.
  8. Organizational learning: Through staff development, the organization can learn. Organizational learning happens through the employees as part of the organization. The organization influences the employees, but it also works in the other direction. The behavior of the individual employee influences the organization.

To make sure that you are as a leader on the right way, ask your team anonymously, if these elements are lived by you. Have you every tried to get honest feedback from your employees regarding your leadership style?

Stay tuned: My first own book is coming soon

My first book will be soon published from the international publisher Springer Gabler Publisher. The publisher wrote me her feedback which was: „I really liked the content; it’s a book that you should get involved with, packed with lots of great theories, knowledge and examples – I learned a lot!“

With the German title:

„Erfolgreich Gespräche im Berufsalltag führen – Der Einfluss von Haltung, Deutungsmustern und Unterbewusstsein auf Gesprächssituationen“

(„Leading successful conversations in everyday working life – The influence of attitude, patterns of interpretation and subconscious on conversation situations.“)

This textbook presents a field-tested communication approach that starts with one’s own attitude, existing belief patterns and awareness of unconscious and autonomous processes. Unconscious biological processes, psychological and social aspects have a great influence on the success of a conversation and sometimes even decide on the entire cooperation. Especially, communication in working life is challenging.

The author shows various approaches and principles that promote one’s own communication competence. An important role is played by mindfulness, personal leadership, knowledge about prejudices and beliefs, trust, appreciation and emotional intelligence. Through attentive listening and curious questions, the interlocutor is encouraged to develop his or her own solution and to act in an intrinsically motivated way.

By applying the principles presented, conversations in the professional context are optimized and the togetherness is improved, as the conversations lead to solution-oriented behaviour, the results of which are implemented sustainably. Recurring examples from the professional context (performance appraisal discussion, onboarding, customer discussion, conflict discussion) provide helpful hints for practical implementation in everyday professional life.

The content is about:

  • Dynamic communication in the VUCA world
  • Preparing for a discussion and creating a pleasant discussion atmosphere
  • Changing convictions and discovering possibilities in conversation
  • Searching for and implementing solutions in partnership
  • Self-review for self-optimisation

How to show appreciation, our quiet power?

Appreciation of a person is always focusing on personal behavior. It has nothing to do with performance or success. Appreciation is close looking at the individual nature character in each of us. Appreciation only works when other elements of the interaction are already done. 

  1. You need to have shown attention for the whole situation where the person you want to appreciate is in; 
  2. This only works when you are in the moment and mindful in the situation. 
  3. Towards the individuum to show respect and personal attention is needed. 
  4. Then acknowledgement for the performance or success, which mean for the results of the behavior is needed. 
  5. Only with this previous elements appreciation will work, as the appreciation taker find the apprechiative words natural and creates not the feeling that the apprechiation is used for the sace of a (hidden) goal.

(inspired by: Das Wunder der Wertschätzung from Dr. Reinhard Haller)

Appreciation does not need grand gestures or materialistic things. Like wild-flowers, appreciation is fragile and small, but strong. They need only a few nutrients, to develop to the whole power. Wild-flowers can penetrate and destroy concrete. Honest and genuine appreciation can have a similar effect and create a blossom relationships, which leads to trust.

How do I show appreciation in everyday life?

  • Appreciative look at eye level.
  • Interested listening.
  • Benevolent nod of the head.
  • Sympathetic smile.
  • Discreet pat on the back.
  • Curious question.
  • Small surprise.
  • Short e-mail with thanks or congratulations.
  • Request for advice.

What are your little things you show your appreciation to people surrounding you?

Thoughts about: Is knowledge power?

Francis Bacon (1561 – 1626) said: „Knowledge is power.“

Does education equal power, or is knowledge enough to be powerful? That would be in my eyes too short-sighted.

Knowledge supports the expression of one’s own opinion, which is freedom and a fundamental right in Germany.

Does expressing an informed opinion actually lead to more power?

In the VUCA world, knowledge is more accessible than in the time of Francis Bacon. Anyone can acquire knowledge, so titles or positions do not necessarily mean that there is more knowledge in specific areas than in hierarchically lower positions or less status.

So knowledge is not the same as power. Knowledge enables people to change things, to innovate, but it is not identical with the ability to gain power. Therefore other abilities of character are necessary.

Here are a few thoughts about „Knowledge is power“.

  1. Does knowledge mean knowing the truth? What is truth? We construct our own truth, knowledge is interpreted differently, which is why only an approximation to the truth is possible, if it exists at all.
  2. What does general knowledge mean? Who has determined what we mean by general knowledge? General knowledge is taught at school, the basis comes from Humboldt in the 19th century. Is this still up to date and contemporary? Is general education sufficient to prepare for the VUCA world? Who knows which knowledge is really useful to find one’s way in life?
  3. How does knowledge help to find one’s way in life? We all know it, we plan our life and then something comes up, and we have to change our goals. Broad-based knowledge helps us to act flexibly and to find our way in the VUCA world. One-sided knowledge can lead to a lack of flexibility, and unforeseen events can throw you off track.
  4. Does science lead to becoming wiser? Science and knowledge are challenging to define. Philosophers suggest that despite knowledge, we do not become wiser, but only refine our view of the world until intractable situations arise that require a new world-view.

(To read more about this, please visit: Wer viel weiß, hat viel zu sagen – ist Wissen Macht? (uni.de))

Knowledge does not equal power, but it makes the knower powerful. Knowledge makes it possible to understand things and to recognize connections. It can support going new ways, developing ideas and discovering one’s own life path/passion. It can also lead to other people not being able to understand connections that are clearly recognizable to the knower, and this then leads to discomfort or can be interpreted as a threat. Knowledge can lead to power or be seen as disturbing.

Interesting background of the quote: „No one is more hated than he who speaks the truth.“ (Plato)

Studies have been able to prove that people would like to shoot the bearer of bad news and find the person unsympathetic.

The researchers suspect that this is related to the desire to find a sense / meaning in change. In order to this suggestion, bad news awakens the desire to bring things together, that do not have the same origin. As a result, the bearer of the bad news is disliked.

Solution: To reduce this dislike, as the studies showed, it helps to create awareness about the benevolent motives of the bearer of the bad news.
(source: https://psycnet.apa.org/doiLanding?doi=10.1037%2Fxge0000586)

Modification of the „Agile Manifesto“ as a blueprint for general change

The values of the agile Manifesto, focusing on humans and less on process. Which doesn’t mean that processes or plans are not valued, but they are, accordingly to the agile manifesto, less valued than human interactions. 

Here are the four principles:

„Individuals and interactions over processes and tools.

Working software over comprehensive documentation

Customer collaboration over contract negotiation

Responding to change over following a plan“ 

(source: Manifesto for Agile Software Development (agilemanifesto.org))

With minor modifications, this can be used as a blueprint for all the changes we face, including organizational development.

One transfer-idea outside the software industry could be like this:

  1. Individual expertise and interactions versus processes and tools. 
  2. Speaking and deep listening like peers across all hierarchical levels versus one-sided analysis in a select group
  3. Collaborating across hierarchies instead of lonely guidance from a select few 
  4. Welcoming all ideas and changes instead of following a fixed and predefined plan.

In my eyes it would be good to use the „prophet in the own county“ as this person is part of the culture, knows better than anyone else, where the weaknesses are. With these four principles, we would turn those affected into involved, with the result that all changes are supported in the implementation and lived sustainably.

To summarize the above transfer-idea of the agile manifesto to the point: 

The wisdom of changes lies in the organization and the people of the organization and not outside. 

Therefore, listen to the people in your organization, observe the way of interactions during meetings on the corridor. Listen to the unspoken words and the signals in your organization, and focus less on documents and processes. Documents and processes are needed and important, but they are in my eyes not the holy grale, it’s more the question of balance.

Two sides of feedback

Feedback is the result of the comparison between the target and actual state by a second person.

If the assessment of the state between actual and target is the same in the eyes of the second person, then the feedback is positive. The feedback recipient receives recognition and appreciation. The difference is that recognition refers to performance and appreciation refers to personality.

If the target and actual state do not match on the part of the feedback giver, the feedback receiver is criticized. We can learn from both. From the positive perceived feedback, we learn to conform.

From the negative perceived feedback, the criticism, we can learn where a second person sees improvements for us. Studies have shown that negative feedback, criticism, can lead to improved performance (Kluger & DeNisi 1996).

With any feedback, it is important to understand that the source of the feedback is the second person and their own construct.

If the feedback is given with good intentions and no hidden agenda, it is a fantastic resource for the feedback receiver to learn from.

However, feedback can also be part of:

  • Instrumentalization in the form of manipulation techniques, such as false compliments or in the worst case with the intention of humiliation.
  • Projection of one’s own behaviour, this happens unconsciously, the feedback giver’s own behaviour is transferred to the feedback receiver.

Examine the mindset with which feedback is given and consider whether you can learn from it or whether it is done in an instrumentalized way. 

In this way, the feedback receiver has the chance to learn twice:

  1. About the self: How others, especially the feedback givers, observe and evaluate feedback receiver own behaviour.
  2. About the feedback giver: With the feedback, the construct of the feedback giver will be uncovered.

For further information read this article Valence of feedback (positive vs. negative feedback)

Methodology „H-O-E-R“ to turn exception into daily behaviour

„H-O-E-R“ is an acronym and stands for deep listening a method of coaching, which is also helpful for systemic leaders or for self coaching. If you use it for self-coaching, replace employee through yourself.

H stands for hearing out to the exception (s)

stands for make it more open / expand it. Ask the employee what is the positive exception to the challenge or problem. Ask the employee when and how the exception appear or what happened during or before the exception and which role the employee had.

E is empowerment and strengthen the employee stronger the success and own power. The main part of the leader is to observe and recognize. When the positive exception to the challenges happened, and give the employee natural compliments when the leader observes that the obstacles could be overcome.

R is to go back and reflect, through questioning the employee, what changed in a more positive way through the exception. The question is: „What else?“

This methodology is origin from Peter De Jong and Insoo Kim Berg from the book „Interviewing for solution“.

The „Diamond of life-span“

Different studies have shown that it is possible to live a better life in old age.

Various aspects and actions, as well as collaborative relationships between people, increase well-being and positive mindset in old age. These found patterns are called the relationship matrix.

The four pillar of the relationship matrix are from each other dependent. All together are called „the diamonds of life-span“.

These pillars of „the diamond of life-span“ are:

  1. Relationship resources: Neighbors, friends, acquaintances, positive people of the past, where dialogs are still happened in the mind, belong to this group.
  2. Personal health / well-being: this are the medical standards and the personal view on the own health.
  3. Positive mindset: The individual happiness, optimism and well being of the own life
  4. Activity: The active participation on mental and body activities

These four pillars influence each other and interact with each other.

Here are some influences of the relationships, which are through research proven:

Relationship resources <=> personal health / well-being

People with good relationship are active together, caring for each other. Studies showed that recovery from a mental or physical illness are faster when strong positive emotional relationship are there. People are more willingly to go to physician, when a partner is on their side. To make new acquaintances happens easier when you feel healthy.

Relationship resources <=> positive mindset

Positive relationships build self-confidence and support to build meaningful goals as well give solace in heavy times. Positive attitude towards life and your self leads to more empathy, love, friendliness, and indulgence. This together improves and deepen relationship.

Positive mindset <=> activity

Positive mindset leads to trust and optimism. Activities leads to positive memories and happier feelings. Activities is in relation to satisfaction

Positive mindset <=> personal health / well-being

Researcher is convinced that positive mindset leads to personal health and well-being. In a nun study researcher found that positive emotions written in a youth diary leads to an older age. Nuns which express fewer positive emotions in the youth died to 54% under the age of 80. Compared with the nuns with positive emotions in their diary only 24% died under 80

Personal health / well-being <-> activity

Personal health enables more activity, and more activity leads to better health.

Relationship resources <-> activity

Relationship invites to more activities. This extent the own interests and creates curiosity. An active live lead to more social activities and supports in this way the relationship.

Looking at the four pillars the most important of this is the relationship to others, as this is the source for well-being and a healthy aging.

Let this diamond shine over your lifespan.

To read more about it, klick here

What is the reason of gullibility?

We all know that rumours and allegations are often long-lasting. False insinuations spread via spoken words or facial expressions and gestures persist in the organization for a long time, even if the facts and data refute them. Researchers discovered social and cognitive factors that explain the persistence of rumours and allegations.

These are here summarized:

Cognitive factors

1. Intuition („gut feeling“) through:

  • Little analysis
  • Less analytical thinking

2. Cognitive inaccuracy due to:

  • References to sources are neglected or forgotten
  • Own knowledge is not applied
  • Counter-evidence is neglected  

3. Illusory truth:

  • Familiarity of information
  • Fluency
  • Cohesion with own experience

Social factors

1. Credibility of groups through:

  • Hierarchies (elites)
  • Degree of attraction / attractiveness
  • Own social affiliation

2. World views through

  • personal views
  • Affiliation to a party

3. Emotions

  • One’s own emotional state
  • Information itself is presented emotionally

The whole study can be found under this link: Eckert et al.